NOTE:  This document is intended as a guide.  You must consult University Spending Policy, Travel Policy, Purchasing Policies and Bid Guidelines to ensure the proper expenditure of funds.

  • Agreements or Contracts – Must be reviewed and approved by Contract Management.
  • Alabama State Sales Tax
  • Alcoholic Beverages – Set Up fees, Bartenders, Corkage Fees, etc.
  • Bus Charters – Contact the Purchasing Department.
  • Cash Advances & Cash Refunds
  • Cellular Phone & Service – See Wireless Communication Stipend Policy.
  • Coffee, Cream, Sugar, Soft drinks, Cups, Napkins, etc. – Prohibited unless covered by UA Spending Policy.
  • Computers NOT available on UA contract
  • Consulting or Contract Employee Services
  • Construction or Remodeling
  • Contributions/Donations
  • Decorations and Party Supplies
  • Entertainment and Related Expenses – Related to an employee’s retirement reception, gift, etc. are NOT allowable.
  • Finance Charges
  • Gasoline (Motor Fuel)
  • In-State Lodging – For UA Employees
  • Insurance
  • Leases/Rentals – Land or Property.
  • Legal Services
  • Maintenance or Service Agreements – Must be reviewed and approved by Contract Management.
  • Money Orders
  • Party/Holiday Decorations and Supplies
  • Personal Expenses/Purchase
  • Personal Meals while in Travel Status
  • Relocation Expenses
  • Royalties
  • Software License Agreements requiring a UA signature
  • Split Purchases – To avoid the single purchase limit unless the items are available on University contracts.  A “split purchase” includes any action taken to “work around” or “bypass” the single transaction limits set on P-Cards.  The splitting of purchases will not be tolerated and may result in revocation of your card.
  • Telephone & Equipment Service
  • Temporary Labor Services