P-Card Due Date and Suspension Date Reminder

  • April 4th, 2022
  • in News

With the transition to U.S. Bank P-Cards, the billing cycle dates and due date have changed. Please note that the cycle for U.S. Bank transactions runs from the 26th of the month to the 25th of the following month. The due date changed to the 25th of the month following the billing cycle, with cards being suspended on the 26th.  To prevent card suspension, transactions must be completely through the approval flow and have a status of “Approved and in Accounting Review” by 5pm on the 25th of the month following the cycle. For example, transactions with a post date of February 26th through March 25th are due in Procurement Services by 5 pm on Monday, April 25th.  Cards with outstanding transactions not received by the due date will be subject to temporary suspension on Tuesday, April 26th.

Since it takes time for reports to move through the approval flow, we recommend setting an internal deadline for when reports should be submitted. To see where the report is in the approval flow open the expense report then click Details > Approval Flow. The Approval Flow window will open displaying the complete approval flow and the status for the Expense Report.

Feel free to reach out to P-Card Services at pcard@ua.edu with any questions.